From UPI to EMI, from auto-reminders to one-click reconciliation โ AskCampus has processed โน148 crore in school fees with zero reconciliation lag. 7+ gateways, 89% on-time collection, and accounting that just balances.
Built with bursars and CFOs from K-12 schools, universities and coaching centres handling โน100Cr+ in annual fees.
Tuition, hostel, transport, books โ model any fee head, by class, programme, instalment plan or scholarship category.
Razorpay, Cashfree, PayU, Easebuzz, BillDesk, HDFC Smart Hub. EMI on Bajaj Finserv, HDFC and ICICI built-in.
Cadence-based reminders before, on and after due date. Stops the moment payment lands. Bursar's office goes back to actual work.
Slab-based late fees, conditional waivers and multi-level approvals โ everything is policy-driven, audit-trailed and reversible.
Branded receipts the moment money is captured. GST e-invoicing for tuition-tax components, transport and merchandise โ IRN auto-generated.
Full or partial refunds with two-level approval. Carry-forward credits to next term, sibling adjustments, leaving-school refunds.
Bank statement in, reconciled file out. Settlement reports from every gateway match against ledger entries โ exceptions surface in a queue, not in a spreadsheet.
Don't chase 4,000 parents โ chase the 280 most likely to delay further. AskCampus risk-scores defaulters using payment history, communication response and term patterns.
Every fee transaction posts to Tally Prime or AskBooks the same day. Fee head to ledger mapping is configured once, audit-trail kept forever.
"On-time collection went from 78% to 96% in two terms. The reminder cadence and risk-scored defaulter list did 90% of the work."
"My accounts team used to close fees 7 days after term end. We close same-day now. Tally sync is just clean."
"Our 11-branch coaching centre had 11 reconciliation problems. AskCampus made it one queue, one closing day, one number we trust."
The collection rhythm running at Saraswati University Pune, Bansal Premier Kota and 420 other institutions.
Define tuition, hostel, transport, books, exam and lab fees per programme, class, board and academic year. Conditional logic handles sibling discounts, scholarship awards, mid-session prorating and stream-wise variations. The structure builder at Heritage Bengaluru models 184 fee combinations across 14 grades in under three hours.
Term invoices generate on 1 April, 1 July, 1 October and 1 January or any custom calendar. PDF and QR-coded invoice goes out via WhatsApp, Email and SMS together. GST e-invoice IRN is generated for taxable components like transport and merchandise. Bursars stop sending bulk emails and CSV files forever.
Staged reminders fire D-7, D-3, D-day, D+3, D+7 and D+15 across WhatsApp Business, Email and SMS. Templates auto-localise to 12 Indian languages. Cadence stops the second payment lands. Saraswati University Pune cut chase calls by 71% in one term using just default cadence settings.
Parents pay via UPI, NetBanking, Card or no-cost EMI through Razorpay, Cashfree, PayU, BillDesk or HDFC Smart Hub. Multi-gateway routing with auto-failover ensures 99.9% uptime. Branded receipt with QR code, GST IRN and 80C/80E annual certificate generates the moment money is captured.
Bank statement and gateway settlement file ingest nightly. Auto-match by UTR and order ID, exception queue for the 0.6% that need attention. Vouchers post to Tally Prime or AskBooks with zero variance. Daybook, defaulter MIS and term-close report drop into the bursar's inbox by 8:00 AM next day.
Fine-grained capabilities used by finance teams handling โน100Cr+ in annual fees.
Tuition, hostel, transport, books, exam and lab modelled by class, programme, instalment plan and scholarship category. Conditional logic supports sibling discounts, mid-session joiners, transferred students and stream changes. New academic year structures clone from previous year with bulk inflation adjustments.
Merit-based, need-based, staff-ward, sibling, alumni and management quotas modelled as policy-driven rules. Maker-checker workflow with supporting document attachment. Auto-application on invoice generation; mid-term awards prorate cleanly. Trustee-level audit reports per concession category.
Cadence builder fires D-7, D-3, D-day, D+3, D+7, D+15 reminders. Channel mix (WhatsApp + SMS + Email + IVR) is configurable per fee head and parent preference. Reminder stops the moment payment lands. Branded templates in Hindi, English, Tamil, Telugu, Kannada, Marathi, Gujarati, Bengali and 4 more.
Razorpay, Cashfree, PayU, Easebuzz, BillDesk, HDFC Smart Hub and ICICI eazypay integrated. No-cost EMI on Bajaj Finserv, HDFC Bank and ICICI Bank for amounts above โน15,000. Multi-gateway routing with auto-failover. School can use its own MID with negotiated rates โ we never mark up gateway fees.
Slab-based, percentage or flat late fees configured per fee head. Conditional waivers with maker-checker approval and supporting document upload. Auto-reverse on early payment via grace-period rules. Every waiver carries requester, approver, reason code and timestamp for statutory audit.
Branded QR-coded digital receipt issued the moment money is captured. GST e-invoicing IRN generated via GSP integration for taxable components โ transport, merchandise and summer programmes. Annual fee certificate for 80C/80E tax claims auto-generates each March for parents.
Full or partial refunds with two-level approval. Carry-forward credits to next term, sibling adjustments, leaving-school refunds. GST credit notes auto-issued for taxable refunds. Refund settlement back to original payment instrument or by NEFT with parent confirmation.
Daily collection daybook, defaulter list with risk score, fee-head-wise summary, gateway-wise settlement and term-close report drop into the bursar's inbox by 8:00 AM. Trustee dashboard shows on-time collection percentage, projected term-end and concession-cost trends. CSV and Excel export for board packs.
Pre-built integrations across gateways, banks, accounting and tax โ onboard in days, not quarters.
Aggregate outcomes across โน148Cr processed for FY26 customers.
30-minute walkthrough โ we'll show one-click reconciliation on a live tenant processing โน40Cr/year.
The 12-page guide every Indian institution should read before evaluating an ERP. Includes a vendor question bank, DPDP-readiness checklist, and migration timeline.
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